Privacy Policy

Please read this policy carefully to understand how we collect, use and store your personal data.

Conquest Art is a registered Charity (1171582) in England and Wales.

Conquest Art carries out all the processing of your personal data.


Conquest Art understands that privacy and the security of your personal information is extremely important. Because of that, this policy sets out what we do with your information and what we do to keep it secure.  It also explains where and how we collect your personal information, as well as your rights over any personal information we hold about you.

The EU General Data Protection Regulation 2018 (GDPR) governs the use of information about people (personal data). Personal data can be held on computer or in a manual file, and includes email, minutes of meetings, and photographs. Trustees, members of staff, group leaders and volunteers will be personally responsible for processing and using personal information in accordance with the Data Protection Act.  Group leaders and volunteers running individual Conquest Art groups who have access to personal information, will be expected to read and comply with this policy.

What information do we collect from you?

We may collect information about you whenever you interact with us. For example, when you contact Conquest Art regarding our activities, register as a supporter, send or receive information or donate to us, you specifically and knowingly provide us with your personal information. The sort of information we will hold will include:

If you do not wish to provide personal information, please let us know. In some cases, we may not be able to process your request and we will tell you this at the time.

Use of Cookies

This website uses cookies to better the user’s experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer/device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer/device.

Cookies are small files saved to the hard drive of the user’s computer that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

Users are advised that if they wish to deny the use and saving of cookies from this website onto their computer’s hard drive they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie onto their computer’s hard drive to track and monitor your engagement and usage of the website but will not store, save or collect personal information. You may read Google’s privacy policy here for further information (https://policies.google.com/privacy).

You can find more information about cookies at:

http://www.allaboutcookies.org/  and http://www.youronlinechoices.eu/

How we use your information

Personal information which you supply to us may be used in several ways, for example:

How we will ensure your information is kept safe

We take appropriate physical, electronic and managerial measures to ensure that we keep your information secure, accurate and up to date, and that we only keep it if it is reasonable and necessary.  Although we use appropriate security measures once we have received your personal information, the transmission of information over the internet is never completely secure. We do our best to protect personal information, but we cannot guarantee the security of information transmitted to our website, so any transmission is at the user’s own risk. However, any payment card details (such as credit or debit cards) we receive on our website are passed securely to our payment processing provider according to the Payment Card Industry Security Standards.

We take security measures to protect your information including:

We cannot be held responsible for the privacy of data collected by websites not owned or managed by Conquest Art, including those linked through our website.

How we share your information

We will not disclose your personal information to any organisation or person outside Conquest Art without your consent except:

Access to your information and correction

You have the right to ask for a copy of the information that we hold about you, and to ask us to make corrections. If you would like to do this, contact the Data Protection Officer (Tina McJarrow) on 020 8393 7707.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate/engage upon them with due care and caution regarding their own privacy and personal details. This website nor its owners will never ask for personal or sensitive information through social media platforms and encourages users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Changes to our Data Protection Policy

We keep our privacy notice under regular review. This Policy was last updated in February 2022.

Further information

For further information on how your information is used, how we maintain the security of your information, your rights to access information we hold on you, or details on how long we hold your information, please contact us at enquiries@conquestart.org or write to us at:

Data Protection Officer, Conquest Art CIO, Room 2, SMC Centre, Stoneleigh Crescent, Stoneleigh, Epsom, Surrey, KT19 0RT.

Reporting a problem

If you have a complaint regarding how we process your personal information, please contact the Data Protection Officer on 020 8393 7707.


Revised February 2022                                                                                                                                                                                  Review date: February 2024